Yes, that's right - UK! Living in Moldova, I have seen quite a lot of red tape and one would think that Moldova would be the most bureaucratic state, at least more so than the UK. Alas, this was not the case in my experience.
Readers of this blog will know that I wanted to take my family for a two-week vacation in London, UK. However, our vacation plans shattered after hitting the highest red tape barrier I have seen in years - the visa application process. Below is a letter of complaint I sent to the embassy after the whole thing was over, if you're interested. I hope you will agree that the new visa process is far too bureaucratic and can be significantly improved without compromising national security or causing queues.
Letter begins:
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I would like to express my disappointment with the general procedure of applying for visas and with the level of service of your visa staff.
Please note that this complaint is not a simple disagreement with my visa refusal. However, I believe that the cumbersome procedures and in some cases, lack of consideration of submitted documentation by visa staff, have led to a different outcome than could have taken place otherwise. I urge you to take the time to read this letter, address the problems that were incurred with your staff and forward it to the authorities in charge of setting the rules for the whole process.
First of all, one of the reasons for refusing visa to [my sister] was quoted as "No evidence has been provided to show that your parents or your legal guardians have given their written consent for your travel to the UK". However, such consent (legalised according to the legislation of Moldova) was provided and it leaves us wondering how closely the visa officer studied the documents that had been submitted with the applications.
In addition, I spoke with a visa officer on the phone on Thursday, 28 May (at least I was under the impression that I was speaking with a visa officer), and in the course of our conversation I was told to provide a letter from the person with whom we would be staying in the UK. We agreed that I would provide such letter before the visa decision would be made. However, the decision was made nonetheless, with the absence of such letter quoted as one of the reasons.
Lack of interviews with applicants leaves the visa officer to make assumptions which may not be correct. As such, I provided as evidence of funds original deposit agreements with my bank, which show that I have over [sufficient amount] USD in savings, and that all these funds will be released before the intended departure date. This amount is more than enough to make the two-week trip but this information was disregarded. Why?
In addition, in the refusal letter, air fares were quoted as £500 per person for a roundtrip Moldova-UK, quoting
www.aua.com. A visit to a local travel agent will reveal that there are cheaper options available. Besides, we intended to take a much cheaper Kiev-London flight that costs less than €250 for a roundtrip (a taxi ride Chisinau-Kiev is 2000 MDL, while a night at the airport hotel does not cost more than $200 for a whole family). This visa officer's assumption is absolutely groundless and could have been easily clarified in a personal interview. Nonetheless, we still have enough funds to take the expensive Chisinau-London flight, as was demonstrated by the deposit agreements that were disregarded.
The major disappointment was the policy of zero guidance, which creates much confusion and uncertainty. Applicants are not given any advice by the embassy staff and are instead referred to the WorldBridge Services website, which does not provide much guidance either, while in some cases gives incorrect advice. Specifically, we were advised that an infant does not need a separate passport if she is registered in a parent's passport; when applying, we were told otherwise. This clearly needs addressing.
The above examples lead me to believe that the whole visa application process has become far too bureaucratic and that most misunderstandings could be easily avoided through an interview. Moreover, at least some guidance regarding the application process would be of much help to applicants. I noticed that the most detailed instructions refer to the photograph rather than to supporting documents.
This red tape makes the UK Visa institution not much different from typical Moldovan post-soviet state institutions and, no offence, looks more like a way to extort money as applicants are deprived of the right to provide any explanations and can only submit another application, paying the full fee again, in the hope that this time they got it right (and they never know until they have a decision).
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Letter ends.
I would like to mention that I had been in the UK before (more than once) and that this time no interview was scheduled to clear up any questions the visa staff may have had (the phone conversation I had with
someone clearly didn't count for some reason even though I answered many questions). A friend of mine from the UK tried calling the embassy during their opening hours but only got the answering machine and I had the same experience once too: the answering machine tells you the opening hours so it's nothing short of a paradox!
I managed to speak to a visa assistant after getting the refusal and she couldn't tell me why the parental consent for my sister was disregarded (I seriusly doubt that they have a way to revise their decisions even if it is their fault). Also, when asked why the deposit agreements were not accepted as proof of funds, she said that it didn't say anywhere that the money was for the vacation (doh!). Moreover, the embassy wants bank statement as proof of funds, so it is basically enough to show them that you had enough money at the end of last month on your current account. What rational person would keep such amounts in a current account that earns no interest? Besides, I can always deposit the money there for a few days but that won't mean the money is mine, whereas deposits are locked for long-term and in my view provide a better proof of liquidity. When I asked what is the best way to proceed next time (i.e. what documents to include), she told me that they were not authorised to provide visa applciation advice. An email reply from the embassy (I asked a few questions earlier) told me to refer to the Worldbridge Services website (https://www.visainfoservices.com/Pages/Welcome.aspx). That contractor answers your questions (but not always giving you the correct information) and for more information refers you to the embassy!
Five years ago we simply came with applications, had an interview and collected the visas in the afternoon. This time you can't even speak to the visa officer. You have no right of appeal and you cannot amend the application if anything is missing. But you can pay €78 per person and apply again. And application processing takes 5-15 working days! This sucks big time. The worst thing is that there is no feedback mechanism - you can't complain or appeal the decision, there is no real watchdog and this all looks more like scam rather than a decent human-friendly institution.
So I propose to give the Bureaucracy 2009 award to the UK.